Special Events Rentals


For information or to make reservations: Contact (806) 775-2669 or (806) 775-2689.

PLEASE NOTE:  All fees and deposits must be paid at the time the reservation is booked.  Your reservation is not confirmed until the rental has been paid in full.

 

Equipment

 

Cost

Park Permit Fee (less than 50 people)

$50

Park Usage: Micro Event (50-150 people)

$200 – For Profit

$100 – Non Profit

Park Usage: Small Event (151-300 people)

($100 per additional day requiring set up or tear down)

$500 – For Profit

$200 – Non Profit

Park Usage: Medium Event (301-500 people)

($100 per additional day requiring set up or tear down)

$1,000 – For Profit

$500 – Non Profit

Park Usage: Large Event (501+)

($100 per additional day requiring set up or tear down)

$1,500 – For Profit

$750 – Non Profit

Showagon
32 feet X 15 ½ feet

$1,000 – first day

Showagon Extra Staging*(approximately 8’)

$250 – first day

Showagon Multiple Day User

$500 – each additional day

PA System with Showagon

$50 per event

Music System with Showagon

$400 per event

Microphone/Stand with Showagon

$10 each / event

Podium

$100 per event

Trash Cans-55 gallon (1 per 25 people recommended)

$10 each/event

Shelter Reservation

$100

Electricity (on park property)

$50 per event

Temporary Pole (on park property)

$100 per event

Blue Pole (certain park properties)

$200 per event

Bleachers-Each Set Seats 50*
Backs: H7’10”X L15’5” X W9’11’’
No Backs: H4’3” X L15’ X W9’

$200 per set

Litter Deposit: 150 people and up

$250

Litter Deposit: 1,000 people and up or multi-day event

$500

Bouncers/Dunking Booths: $300,000 general liability insurance required

Proof of Insurance, allowed only on certain parks

Call Back Fee (required for employee being called after initial set up)

$50

Vendor Fee (per event)

  • 1-5 Vendors
  • 6-10 Vendors
  • 11-15 Vendors
  • 16-20 Vendors
  • 21+ Vendors

 

 

$100

$150

$200

$250

$300


Policies and Procedures
The City of Lubbock Parks and Recreation Department is pleased to assist you with your special event needs. This form briefly outlines the different park requirements and city permits that you may need as you organize your event. Should you have any questions, please call the Special Events Coordinator at (806) 775-2669 or (806) 775-2689.

Park Requirements
  • Complete the Special Events Reservation Form and return it to the Parks Office within one week of tentatively booking your special event needs. Your reservation will be considered tentative and will not be confirmed until this form has been received in the Parks Office. If you fail to submit this form within one week, there is a possibility that you may lose your booking to another group. This form can be submitted to Parks and Recreation up to one year in advance of an event.
  • Payment should be received in the Parks Office at least one-week prior to your event. A separate check for litter deposits may be turned in on the last working day before the special event, and it can be picked up after 12:00 Noon on the first working day after the event as long as staff has confirmed that the area is clean.
  • On more elaborate special events, a meeting between the Parks staff and the event organizer at the site of the event may be necessary to coordinate the setup for the event.
  • Party house and park shelter reservations are a separate process. Call 775-2687 to make your reservations.
  • No alcoholic beverages are allowed on Park property.
  • No vehicles are allowed on Park property.
  • Sale of food and merchandise on Park property is only allowed by contract between the vendor and the Parks and Recreation Department.
  • Portable toilets are only allowed in certain City parks.  To see a list of eligible parks, click on this link:  Portable Toilets
  • Occasionally, a special event may require Parks and Recreation Board and City Council approval. This process could take from four to six weeks. The Parks Board meets on the last Tuesday of each month (no meetings in July or December). Deadline to be placed on the Parks Board agenda is two weeks prior to the meeting date. Upon recommendation by the Parks and Recreation Board, the item would then be placed on the next available City Council meeting for approval.

City Permits
Event organizers are responsible for getting all required City permits in a timely manner. Permits overseen by the City Secretary's Office must be completed and paid for at least 10 days before the event and no more than 60 days prior to the event. Some of the permits listed below require a petition signed by individuals living around the event location, so organizers are encouraged to allow plenty of time to complete the requirements for each permit.
  • Temporary Food Permit: Required any time food is sold that is not pre-packaged and is served to anyone beyond your immediate family. Permits may be purchased from the Environmental Health Office, 1625 13th Street, Room #105. For more information, call 806-775-2928. Application and fee required at least three days prior to the event.
  • Loud Speaker Permit: Required any time outdoor amplified sound is used within the City limits whether on private or public property. Permits may be purchased from the City Secretary's Office, 1625 13th Street, Room 206. For more information, call 806-775-2028. Application and fee required.
  • Block Party/Recreational Street Use Permit: This permit allows certain streets to be barricaded within the City limits. Requires one security/police officer per every 100 people. Permits may be purchased from the City Secretary's Office, 1625 13th Street, Room 206. For more information, call 806-775-2028. Application and fee required.
  • Parade, Walk-a-thon, Bike-a-thon and Jog-a-thon Permits: Allows street recreational use of certain City streets. Required for all events listed. Permits may be purchased from the City Secretary's Office, 1625 13th Street, Room 206. For more information, call 806-775-2028. Application and fee required.
  • Charitable Permit: Needed when an organization is raising money for a certain charity. Permits may be purchased from the City Secretary's Office, 1625 13th Street, Room 206. For more information, call 806-775-2028. Application and fee required.
  • Street Banner Permit: Required for a banner to be displaced across a street (only 3 street locations available). Permits may be purchased from the City Secretary's Office, 1625 13th Street, Room 206. For more information, call 806-775-2028. Application and fee required.